Privacy Policy, Mental Race Oy.

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Data Controller

  • Mental Race Oy

  • Business ID: 3440367-6

  • Lyhdelenkki 24, 40530 Jyväskylä, Finland

Contact Person for Matters Related to the Personal Data Register

  • Email: info@mentalrace.fi

  • Contact person: Josefiina Lahti

Name of the Register

Mental Race Oy’s Customer and Marketing Register

Contents of the Register

The following information may be stored and processed in the register (not all data is necessarily collected from every data subject):

  • Name, email address, phone number

  • Organization and position in the organization

  • Updates to the above-mentioned data

  • Information collected through cookies about the data subject’s visits and activities on the website

  • Information related to newsletter subscriptions, event participation, contact requests, and service orders

  • Data derived from the use of services, e.g. segmentation into user groups

Purpose and Legal Basis for Processing Personal Data

Personal data is used by Mental Race Oy for:

  • Customer communication and targeted marketing

  • Producing, offering, personalizing, and developing services

  • Informing and marketing services and events

  • Managing, maintaining, and developing customer relationships

  • Business planning and development

  • Market research and statistical purposes

The processing of personal data is based on the data subject’s consent, the data controller’s legitimate interest, or the preparation/fulfillment of a contract.

Sources of Data

Data is collected:

  • Directly from the data subject

  • Through third parties at events

  • Via cookies on Mental Race Oy’s website

  • From public sources

Retention Period of Personal Data

Data will only be retained as long as necessary for the purposes for which it was collected. As a general rule, data will be stored for no more than two (2) years from the last active interaction, unless legislation requires a longer retention period.

Principles of Register Protection

  • Data is protected through technical and organizational measures.

  • Access rights are restricted to employees who need the information for their tasks.

  • Access to systems requires personal usernames and passwords.

  • Backups and data disposal are carried out securely.

Disclosure of Data

Data will not be disclosed to third parties, except when required by law or an authority’s order, a court decision, or if necessary to protect the rights of the data controller or third parties.

Transfer of Personal Data Outside the EU/EEA

Personal data may be transferred outside the EU/EEA if service providers are located there. Such transfers will always be carried out securely and in compliance with applicable data protection laws.

Rights of the Data Subject

The data subject has the right to:

  • Access their own data

  • Request the correction or deletion of inaccurate data

  • Withdraw previously given consent

  • Object to the processing of personal data (e.g. direct marketing)

  • Request restriction of processing

  • File a complaint with a supervisory authority

Updates to the Privacy Policy

Mental Race Oy reserves the right to update this privacy policy as its business and applicable legislation evolve. Updates will be announced on the company’s website.

This privacy policy was last updated on 16 September 2025.